Kirkliston GDPR Policy & Procedure

Data Protection and the GDPR

The contents of this page on our website make available information on the Kirkliston Parish Church Data Protection Policies /Procedures which have been put in place to comply with the European and UK General Data Protection Regulation (GDPR) which came into force on 25th May 2018.   This new regulation supersedes the Data Protection Act of 1998.

Disclaimer

Kirkliston Parish Church of Scotland accepts no responsibility for any loss or liability which may arise from reliance on information or expressions of opinion contained via links in this page. The contents of this page should still be seen as “work in progress” until further notice.  All feedback and comments to Bill McKay please.

Click here to go directly to general reading & reference material part towards the bottom of this page.  A contact form for reaching the data protection coordinator is also located at the bottom of this page.


A Quick Reference Guide to GDPR Do’s and Don’ts (a Checklist)

The following advice (strongly recommended) will become second nature as we increasingly get into the habit of ‘thinking GDPR’ when we know we are dealing with personal data items such as names, postal and/or email addresses, telephone numbers, etc, which can be used to identify an individual person. These are main points for guidelines only, full detail contained elsewhere via this page.

Each one of us at KPC (Kirkliston Parish Church) has responsibility for compliance with GDPR (the EU General Data Protection Regulation) enforced from May 25th 2018 whether part of a recognised group within KPC or not.

PC GDPR

Click the friendly policeman seen here to reveal the main list of Do’s and Don’ts advice related to GDPR that you need to be aware of,  and to help steer you in the right direction.

You may have others you want to suggest ?  If so contact the GDPR coordinator using the form at the bottom of this page.

 


Kirkliston Parish Church Data Protection Policy

Click this link to download and open a copy of the Congregation Data Protection policy or this link to open online (use full-page and zoom if required to facilitate reading).

Everyone who has stored personal data, manual or digital in any form, belonging to KPC members or people associated with KPC congregation should familiarise themselves with this policy document.

Kirkliston Parish Church Data Privacy Documents

The KPC Congregational Data Privacy Policy document.

Click this link to download and open a copy of the KPC Congregation Data Privacy policy.

Everyone who has stored personal data, manual or digital in any form, belonging to KPC members or people associated with KPC congregation should familiarise themselves with this policy document.

The KPC Kirk Session Data Privacy Policy document as Employer.

Click this link to download and open a copy of the Employer Data Privacy policy.

Kirkliston Parish Church Data Storage and Retention Policy

Click this link to download and open a copy of the KPC Data Storage and Retention policy.

Data Protection Breach Notification Form

Click this link to download and open a copy of the Breach Notification form.   The GDPR Coordinator and /or Session Clerk will be responsible for processing this form when notifying Presbytery of a confirmed breach of GDPR Regulations

Annual Legitimate Interests Form

Click this link to download and open a copy of the KPC Legitimate Personal Data Interests form which may be submitted annually.

Kirkliston Parish Church Data Storage Consent Form

Click this link to download an editable data storage consent form which can be used to provide your consent to whomsoever requests it (at their request only – ideally the requestor will provide you with the latest up to date version of the consent form).   When and if used, the form can be kept for personal records, sent to the request originator who can then retain for personal and/or KPC records and (optionally) copied to the GDPR data coordinator for overall retention on behalf of KPC.


General Reading and Reference Material

Church of Scotland Webinar – click here – this “webinar” (IT language –  a conflation of the words website and seminar) is a video presentation from the legal department at 121 George Street, giving useful information.

Note1:  This is a video presentation with no interaction possible.  

Note2: Depending on the performance capability – e.g. the speed – of the platform (your PC or Laptop or mobile phone) you are running on, you may experience frequent pause /continue of the video streaming unexpectedly.   Mobile phone might be the best platform if you experience this.

Note also at the bottom of this page there is a link to Frequently Asked Questions put together by the legal department.

General Guidance For Congregations

Guidance For Safeguarding Coordinators

Frequently Asked Question (FAQ)

Live Streaming Guidance Note


Contact The Kirkliston Data Protection Coordinator


GDPR Blog (authorised users only)